Facilities Coordinator / Reception

Location: Mississauga, ON, Canada
Date Posted: 07-18-2018

FACILITIES COORDINATOR/RECEPTION


Considering a Career at Maple Leaf Foods?

Maple Leaf Foods is Canada’s leading consumer-packaged protein company, headquartered in
Toronto, Ontario. We make high-quality, great tasting, nutritious and innovative food products under leading brands including Maple Leaf®, Maple Leaf Prime®, Maple Leaf Natural Selections®, Schneiders®, Schneiders Country Naturals® and Mina™. Our Company employs approximately 11,000 people in its operations across Canada and exports to more than 20 global markets including the U.S. and Asia.

Our people are passionate about the work they do and the products we make. As we move forward, we are determined to leverage their integrity and passion to continue to build a high-performing, values-based company enabled by high-performing, motivated and talented people.

 

POSITION SUMMARY:

The Receptionist & Facilities Coordinator is accountable to greet and accommodate guests as the main point of contact at Reception and to provide administrative support to the manager as needed.  The role is an integral part of our Facilities team (FACES) contributing to the efficient operations of our Meadowvale campuses, and assist with the greater departmental needs of the Health, Safety, Security & Environment (HSSE) team.  


RESPONSIBILITIES:

• Greets visitors and answers questions to guests and employees
• Answers calls that do not get addressed through the Call Pilot
• Responsible for updating the Global Address List (GAL) in Outlook
• Monitors FACES inbox and directs questions/actions appropriately
• Creates expense reports for Manager, Facility Services and Facilities Technical Associate, and the Senior OHS Team
• Manages all travel bookings for the Senior OHS team
• Develops master schedule of vendors/contractors. 
• Schedules vendors/contractors for routine work and maintenance
• Manages Contractor Check database, coordinates with new vendors/contractors
• Reviews Contractor Checklist with contractors prior to work being completed
• Member of Joint Health & Safety Committee
• Prepares monthly JHSC presentations (eg, first aid topics, emergency response etc)
• Manages floor inspection process and schedule
• Reviews floor inspection completion status and maintains file of completed inspection reports
• Distributes floor inspection deficiencies as appropriate
• Manages Emergency Response Team volunteer selection
 
 

REQUIRED EXPERIENCE AND EDUCATION

• Post-secondary education preferred
• 2+ years of work experience (preferably in Office Administration, Facilities, or Customer Service)
 

REQUIRED SKILLS AND KNOWLEDGE

• Customer service oriented
• Strong interpersonal skills, ability to work under time pressures
• Demonstrated ability to collaborate as an effective team member
• Attention to detail
• Proficient in Word and Excel



We thank all applicants for their interest in exploring employment opportunities with Maple Leaf Foods however only those selected for an interview will be contacted. Applicants may be subject to a background check and must meet the security criteria designated for the position.  

Maple Leaf Foods is committed to Employment Equity and maintaining a diverse workforce.  Job applicants with a disability who require reasonable accommodation for any part of the application or hiring process can contact our Talent Attraction Team at accommodations@mapleleaf.com.  Reasonable accommodations will be determined on a case-by-case basis and your request will be responded to as soon as possible.
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